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Sr Administrative Assistant. Job in Cambridge, Massachusetts, United States in Biogen. Nelest.com
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Sr Administrative Assistant

col-narrow-left   

Job ID:

23100

Location:

Cambridge, MA 

Job function:

General Management, Medical Services
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Posted:

03.11.2016

Employment Type:

Full time

Industry:

Healthcare / Pharma
col-wide   

Title:

Sr Administrative Assistant

Job Description:

We are looking for an experience Administrative Assistant to provide administrative and clerical support to multiple Sr/ Medical Directors.


  • Maintains calendar- accepts and declines invitations, schedules meetings as needed. Prepares daily packets for manager(s) (e.g., prints daily schedule, meeting documents, etc.). Act as managers' delegate in OTL.
  • Acts a liaison for managers with outside departments
  • Arranges and plans meetings, such as Advisory Boards, Scientific Advisory meetings and meetings while attending conferences. Coordinates scheduling with external attendees, (e.g., vendors, HCPs, KOLs, etc.). May participate or assist with the planning and operating of large, complex meetings.
  • Coordinates frequent team meetings including agendas, prepares meeting materials (including PowerPoint slides, charts and graphics), oversees meeting operations, greets guests, etc. Handles meeting logistics (e.g., room reservations, catering, schedules IT/ AV support). Prepares and circulates agendas and meeting materials.
  • Assists with conference/ external meeting registrations, collates meeting materials, hotel arrangements, transportation, etc.
  • Schedules travel for managers and team.
  • Prepares and submits expense reports, check requests and invoice processing, Troubleshoots and reconciles payments in a timely manner, tracks and files expense submissions and requests.
  • Coordinates candidate interview schedules and associated events in conjunction with Recruitment Support and Hiring Manager as needed. Assists with Onboarding.
  • Creates and maintains files and filing systems.
  • Maintains office supplies (as needed).
  • Manages subscriptions to journals, newspapers, etc. Orders reprints, articles, books, as requested by team.
  • Provides back-up coverage for other administrative staff during absences, vacations, etc., as well as during periods of increased department workload.
  • Attends trainings to remain up to date for changes with current programs/ processes or new programs/ processes, may attend training programs, courses, forums (such as the Administrative Community of Excellence) to ensure skills remain at desired level.
  • Completes Facilities work order requests, IT request forms, etc.


    *LI-RD1
  • Job Requirements:

    Qualifications
  • Twelve (12) years of experience or equivalent combination of education and experience.
  • Strong communication skills (written and verbal) and a demonstrated ability to consistently deliver, high quality work on time with limited supervision.
  • Ability to work independently or as part of a team
  • Demonstrated ability to know and understand priorities and making decisions with limited information.
  • Creativity - can demonstrate innovative problem solving methods, anticipates needs and potential obstacles and generates ideas, is solution oriented, provides ideas, not complaints
  • Comfortable with embracing and communicating change, fosters and sees positive in change, helps others
  • Zip Code:

    02142

    Company Info
    Biogen

    Cambridge, MA, United States

    Phone: +1 781-464-3260, +1 781-464-3260
    Web Site: www.biogene.com

    Company Profile

    Company Info


    Biogen
    Cambridge, MA, United States
    Phone: +1 781-464-3260, +1 781-464-3260
    Web Site: www.biogene.com

    Sr Administrative Assistant

    col-narrow-left   

    Job ID:

    23100

    Location:

    Cambridge, MA 

    Job function:

    General Management, Medical Services
    col-narrow-right   

    Posted:

    03.11.2016

    Employment Type:

    Full time

    Industry:

    Healthcare / Pharma
    col-wide   

    Title:

    Sr Administrative Assistant

    Job Description:

    We are looking for an experience Administrative Assistant to provide administrative and clerical support to multiple Sr/ Medical Directors.


  • Maintains calendar- accepts and declines invitations, schedules meetings as needed. Prepares daily packets for manager(s) (e.g., prints daily schedule, meeting documents, etc.). Act as managers' delegate in OTL.
  • Acts a liaison for managers with outside departments
  • Arranges and plans meetings, such as Advisory Boards, Scientific Advisory meetings and meetings while attending conferences. Coordinates scheduling with external attendees, (e.g., vendors, HCPs, KOLs, etc.). May participate or assist with the planning and operating of large, complex meetings.
  • Coordinates frequent team meetings including agendas, prepares meeting materials (including PowerPoint slides, charts and graphics), oversees meeting operations, greets guests, etc. Handles meeting logistics (e.g., room reservations, catering, schedules IT/ AV support). Prepares and circulates agendas and meeting materials.
  • Assists with conference/ external meeting registrations, collates meeting materials, hotel arrangements, transportation, etc.
  • Schedules travel for managers and team.
  • Prepares and submits expense reports, check requests and invoice processing, Troubleshoots and reconciles payments in a timely manner, tracks and files expense submissions and requests.
  • Coordinates candidate interview schedules and associated events in conjunction with Recruitment Support and Hiring Manager as needed. Assists with Onboarding.
  • Creates and maintains files and filing systems.
  • Maintains office supplies (as needed).
  • Manages subscriptions to journals, newspapers, etc. Orders reprints, articles, books, as requested by team.
  • Provides back-up coverage for other administrative staff during absences, vacations, etc., as well as during periods of increased department workload.
  • Attends trainings to remain up to date for changes with current programs/ processes or new programs/ processes, may attend training programs, courses, forums (such as the Administrative Community of Excellence) to ensure skills remain at desired level.
  • Completes Facilities work order requests, IT request forms, etc.


    *LI-RD1
  • Job Requirements:

    Qualifications
  • Twelve (12) years of experience or equivalent combination of education and experience.
  • Strong communication skills (written and verbal) and a demonstrated ability to consistently deliver, high quality work on time with limited supervision.
  • Ability to work independently or as part of a team
  • Demonstrated ability to know and understand priorities and making decisions with limited information.
  • Creativity - can demonstrate innovative problem solving methods, anticipates needs and potential obstacles and generates ideas, is solution oriented, provides ideas, not complaints
  • Comfortable with embracing and communicating change, fosters and sees positive in change, helps others
  • Zip Code:

    02142
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